From: CMS

Reminder: If you are a supplier bidding in the Round 1 Recompete of the Medicare Durable Medical Equipment, Prosthetics, Orthotics, and Supplies (DMEPOS) Competitive Bidding Program, you must submit your hardcopy financial documents on or before November 14, 2012, in order to be eligible to be notified if you have any missing financial documents. Don’t wait – send the required hardcopy documents TODAY!

The covered document review process gives bidders the opportunity to be notified of missing required financial documents. The Centers for Medicare & Medicaid Services (CMS) urges all bidders to take advantage of this process. Under the covered document review process, we will notify suppliers that submit their hardcopy financial documents by the covered document review date (CDRD) of any missing financial documents. The CDRD for the Round 1 Recompete is November 14, 2012 – financial documents must be RECEIVED by the Competitive Bidding Implementation Contractor (CBIC) on or before November 14, 2012, to qualify for the covered document review process.

The covered document review process only determines if there are any missing financial documents. It does not indicate if the documents are acceptable, accurate, or meet applicable requirements. Suppliers that submit financial documents by the CDRD will be notified of any missing financial documents within 90 days of the CDRD. Suppliers will be required to submit only the indicated missing financial document(s) within 10 business days of the notification. Only those suppliers that submit financial documents by the CDRD will receive notice from CMS of any missing financial documents. Bidders that submit their hardcopy financial documents after the CDRD will not be notified of any missing financial documents. After the bid window closes, bidders may only submit the requested financial documents identified as part of the CDRD process and cannot submit corrections to any other required documents. We encourage bidders to review the Covered Document Review Date fact sheet available on this website.

Here are some important instructions to remember when submitting your hardcopy documents:

  • Review the Round 1 Recompete Request for Bids (RFB) instructions carefully to be sure that your documents comply with all requirements. The Round 1 Recompete RFB instructions contain complete instructions for compiling and submitting your documents.
  • Put your bidder number on every page of every document. We need your bidder number to match your hardcopy documents with your electronic bid. You will get your bidder number when you complete the Business Organization Information screen in Form A in DBidS, the online bidding system.
  • Submit all required hardcopy documents in one package.

The Round 1 Recompete competitive bidding areas (CBAs), product categories, DBidS information, bid preparation worksheets, educational materials, and complete Round 1 Recompete RFB instructions can be found on this website. Suppliers should review this information prior to submitting their bid(s). CMS will send important information via e-mail during the bidding and contracting periods, so it is very important that you keep the e-mail address you registered in IACS, the registration system, current. To update an e-mail address, go to the Round 1 Recompete Registration page on the this website.

If you have any questions, please contact the CBIC customer service center at 877-577-5331 between 9 a.m. and 9 p.m. Eastern Time during the bidding period.